The organization of any event begins with a preparation plan. It states what preparatory actions should be done, their deadlines and responsible persons. The ball is an exclusive event and requires an appropriate approach.
Instructions
Step 1
The first step in making a plan is the date of the ball. Based on it, you can select a venue and invite guests. Next, write down, point by point, what needs to be done and who will be involved in the various stages of preparation.
Step 2
To organize the ball, you need to find a place where it will take place. It can be a large hall of an old palace or modern banquet venues. Choose a location depending on how many people you plan to invite. The hall with a total area of 100 square meters can easily accommodate 50 people. Sign a lease in advance to be sure that the site will remain with you.
Step 3
A very important step is the preparation of the event program. Conduct casting of presenters and bands. For the ball, mixed ensembles are most suitable, in which there are both string and wind instruments. Discuss which pieces will be included in the playlist.
Step 4
Couples performing classical dances always look organic at the ball. If you are not sure that all guests will be able to dance the waltz and foxtrot, invite the professionals. They will set the tone for the evening.
Step 5
Provide the selected entertainer with a detailed description of the evening. Mark who should be given the floor and who will be giving the welcome speech.
Step 6
The next step is preparing the menu. Decide whether you will have a banquet or a buffet at the ball. Calculate the amount of food based on the number of guests. Decide on alcohol. Whether you put up spirits or limit yourself to champagne. Whether serving light snacks early in the evening or eating only after the festive program.
Step 7
Agree with decorators to decorate the hall. Stick to the austere classic style. Add gold ribbons and fresh flowers to create solemnity.
Step 8
In parallel with organizational matters, draw up guest lists. Add VIPs and press there. Print invitation cards. Be sure to indicate the form of clothing in them. At the ball, a tuxedo is appropriate for men, and a long evening dress for women. Send out emails in advance, at least two weeks before the event, so that the invitees can adjust their plans. In addition, invite the honored guests in person or by phone.
Step 9
On the day of the event, arrive at the venue 5-6 hours before the start. This will allow you to resolve all problems in a timely manner. Plan an extra half hour to clean up and change. Exactly at the appointed time, open the doors to the hall and meet the guests.
